How to Track Coach Certifications in FinalForms:
A Step-by-Step Guide
As an athletic director, keeping track of coach certifications is crucial for ensuring safety, compliance, and the continued success of your sports programs. FinalForms offers a streamlined way to track coach certifications, whether you're adding new certifications, managing expiration dates, or applying certifications in bulk. Let’s walk through the simple process of managing coach certifications in FinalForms.
Step 1: Access the Staff Management Section
- Log into your FinalForms account and navigate to the "Manage" section.
- Once there, select "Staff" to view your team’s coaching staff.
- From this page, you can manage various details related to your coaches, including their certifications.
Step 2: Filter by Coaches
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To narrow down your view to just coaches, click on "Category" and select "Coaches." This will filter out other staff members and make it easier to focus on your coaching team.
Step 3: View and Manage Certifications
- Now that you’re looking at your coaches, select a specific coach to view their details. For example, if you're managing Jeff Duncan’s certifications, click on his name.
- At the bottom of the page, you'll see any existing certifications he has on file.
- If you need to add a new certification for a coach, simply click on “New Certification.” You can either select from an existing list of certifications or create a custom one by clicking "Other."
Step 4: Add Custom Certifications
In this case, let’s say Jeff Duncan needs a Van Driver Permit. After selecting the "Van Driver Permit" certification, you'll enter details such as the date he was tested and certified, as well as the duration of the certification (for example, one year). Once all the details are filled in, click "Create" to add the certification to his profile.
Step 5: Certification Expiration Reminders
- Just like the athletic physicals for student-athletes, coach certifications have expiration dates.
- FinalForms automatically tracks certification expiration and will send reminders to coaches at 60, 30, 15, 5, and 1 day before the certification expires.
- This helps ensure that your coaches stay up to date on their required certifications without you having to worry about it.
Step 6: Bulk Upload Certifications for Coaches
- If you manage a large number of coaches and need to apply multiple certifications at once, you can do that too.
- Instead of adding each certification one by one, simply send your request to support@finalforms.com.
- If you already have a spreadsheet with certifications for each coach, including their expiration dates, you can send it to the support team, and they will perform a bulk import for you.
Step 7: Bulk Upload Certifications for Coaches
Once certifications are tracked and reminders are set up, you can shift your focus back to supporting your coaches and athletes. With FinalForms handling certification tracking, you can ensure your coaches are compliant and prepared, while they focus on their primary responsibility—coaching.
Why This Matters
Tracking coach certifications is essential for ensuring compliance with safety regulations and maintaining a well-organized athletic program. FinalForms simplifies this task by keeping all certifications in one place, sending reminders, and even offering bulk import options for large coaching staffs.